Data protection

Data Protection is paramount in schools.

Sensitive data should only be accessible to authorised users that have exclusive permission to view it.

Access to this data can be restricted through user names and passwords, password policies, saving in restricted areas, or even using a password protected application to save the data, such as the schools management system. Further information can be found below:

Network Access

Previously a user would require a username and password as well as a physical connected to the network to access the data, but this has changed in recent years with the expansion of wireless networks that can include guest access.

You should ensure that all user access requires an individual username and password and any generic passwords are periodically changed. You should also check that your wireless network is secure through using the latest encryption standards.

If you are unsure if your wireless network is secure then contact Beebug for a free survey.

Onsite Storage

Many schools use tape or USB drives to back up their data, but is the data being securely stored? You need to ensure that the any backup media is stored in a secure location such as a fire rated data safe. This prevents casual theft and would also protect it in the event of a fire.

The data should also be saved in an encrypted format in case the media is either lost or stolen. This would prevent an unauthorised user from simply accessing the saved data.

Mobile Storage

Users with access to data could simply save it to a mobile device such as a laptop or USB drive, which could circumvent any school policies that are in place to protect it. It is essential that users are informed of the schools policies on sensitive data and the risks of taking it offsite. The key to security is knowledge and understanding

If data is to be taken off site then you can increase the security using hardware or software encryption. Encryption would prevent data from being accessed without the appropriate password. If an unauthorised user attempts to access the device then the data could be automatically deleted after a number of failed attempts.

Remote Access

Users could be given remote access to their data from outside of school through a remote access solution, which would remove the risk of the transporting it. There are varying levels of remote access such as remote file access where users can download and upload documents from their home computers.

Alternatively the user could remotely control a school computer from home that would remove the need for the data from actually leave site.

We have solutions and advice concerning all of the above. If you would like more information then please contact us.

What our customers say:

  • “As Always, Beebug has provided excellent service throughout the year and we especially appreciate the way that you supported us through OFSTED.”

    Brian A Robertson – Priestmead Middle School

    More Beebug ICT support reviews...

  • “Please thank all the guys for the support over the past year, long may it continue.”

    Keith Arnold – Shaftesbury School

    More Beebug ICT support reviews...

  • “Please accept my personal thanks to you in helping me carry out my role. As an example, I'd highlight the e-safety work over recent years; it's been brilliant.”

    Nigel Hewett – Achievement & Inclusion, London Borough of Harrow.

    More Beebug ICT support reviews...

  • “The engineers take pride in solving our difficulties however small and have been prepared to go that extra mile...”

    Hazel Yeomans – Roxeth Nursery, First & Middle School.

    More Beebug ICT support reviews...

  • “Thanks for being so supportive and flexible over the last few weeks. We have found that having Tony has been a real help, Particularly last week as projector bulbs broke just as Ofsted descended.”

    Head teacher – Elmgrove Middle School

    More Beebug ICT support reviews...

  • “Thank you so much for restoring the School emails and your work on the curriculum server. You are brilliant at your jobs and we are lucky to have such a good team of guys working for the school.”

    Jas Birdi – Orley Farm School

    More Beebug ICT support reviews...

  • “Tony goes out of his way to help sort IT problems out at Woodlands School. He was helpful beyond the call of duty and stayed late to sort everything out.”

    School Administrator – Woodlands School

    More Beebug ICT support reviews...

  • “Once again many thanks for the excellent service your company has given us as a school.”

    Sheila Carnan – Vaughan School

    More Beebug ICT support reviews...

  • “As always the service you provide is first class. Please thank everyone especially Stuart who continues to be amazing.”

    Marilyn Wilson – Priestmead Middle School

    More Beebug ICT support reviews...

  • “I must thank you for your tremendous efficiency and attention to detail through all this process.”

    Heather Harris – Belmont School

    More Beebug ICT support reviews...

  • “We are so grateful for all the support over the academic year – it has enabled us to keep ahead of the game.”

    Marilyn Wilson – Priestmead Middle School

    More Beebug ICT support reviews...

  • “Beebug's consistent help and support makes my job a lot easier.”

    Marilyn Wilson – Priestmead Middle School

    More Beebug ICT support reviews...

  • “I have once again been reassured of Beebug's reliability when things are urgent and need to be done yesterday!”

    Toral Patel – Stag Lane Infant & Nursery School

    More Beebug ICT support reviews...

  • “As ever, all the work has been carried out very professionally and to a very high standard.”

    Louise Addinall – West Lodge Middle School

    More Beebug ICT support reviews...

  • “I just wanted to thank you and everyone at Beebug for being so helpful over our recent problems with the network. Thanks again for being so brilliant with us.”

    Debbie Jack – Middlesex University

    More Beebug ICT support reviews...